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Vetted by Alpine
Hand-selected by Alpine
Breana
Project, Operations & Executive Support Virtual Assistant
A project and operations partner who takes the work living in your head and turns it into clear plans, organized systems, and finished results.
Project & Operations ManagementExecutive & Administrative SupportEvent CoordinationTravel & LogisticsMarketing & Communications
5+ years of experienceAvailable 40 hrs/week · Mon–Fri 9–5 ET
Watch Breana's introThe person behind the profile
Meet Breana
Breana is a project and operations specialist who thrives when there are a lot of moving pieces to manage. She takes the projects that are still living in a business owner's head and turns them into clear plans, organized systems, and finished work. She is comfortable stepping into something that isn't fully figured out yet — asking the right questions, coordinating the people involved, and keeping deadlines and details on track without needing step-by-step direction.
Her background spans operations, executive support, events, membership organizations, marketing and communications, and high-stakes logistics where accuracy and adaptability mattered more than any original plan. That mix makes her equally comfortable building a detailed travel itinerary, cleaning up a CRM, running an event timeline, or writing the newsletter that goes out afterward. Clients describe her as someone who takes complete ownership: once a project is handed to her, they can genuinely stop worrying about it.
Outside of workBreana is happiest when there is a lot going on — she likes running, reading, and traveling, and she plans her own trips with the same detailed itineraries she builds for clients.
Portfolio examples
Take a look at some of Breana's work
Click through the examples to explore her design work.
Travel Planning and Organization
“Breana is very professional and a good communicator. She works wonderfully with others and treats people with respect and kindness. She is a go-getter and willing to learn.”
Practical support
Everything You Need to Run Smoothly
26 areas of support, each handled with care, precision, and a genuine commitment to your success.
Project Planning and Coordination
Turns a rough goal into a written plan with owners, timelines, and next steps, then keeps it moving.
Deadline and Deliverable Tracking
Follows up on the details and people so nothing quietly slips through the cracks.
Process and Workflow Organization
Documents how the work actually gets done so it can be repeated without you in the middle of it.
Trackers, Spreadsheets, and Forms
Builds the simple systems that keep information in one place instead of scattered across inboxes.
CRM and Database Management
Cleans up records, maintains data accuracy, and keeps contact information usable for outreach.
New Systems and Tools
Learns unfamiliar platforms quickly and gets them set up and running with minimal oversight.
Calendar and Scheduling Coordination
Protects your time, handles the back-and-forth, and keeps the week realistic.
Inbox Management and Correspondence
Triages email and drafts professional replies that sound like you.
Meeting Prep and Follow-up
Agendas beforehand, notes afterward, and action items that actually get chased.
Research
Gathers options, vendors, or background and summarizes what you need to decide.
Documents and Proofreading
Produces polished, error-free materials ready to go in front of clients.
Client and Stakeholder Communication
Keeps everyone informed and responsive on your behalf.
Detailed Travel Planning
Researches and books flights, hotels, and transportation with the budget and schedule in mind.
Itinerary Building
Combines timing, locations, contacts, and confirmations into one plan everyone can follow.
Multi-person Logistics
Coordinates travel for several people and moving schedules at once.
Last-minute Changes
Reworks plans quickly when something falls through, so the disruption never becomes your problem.
Event Planning and Coordination
Owns timelines, run-of-show, and the checklist behind everything from small meetings to large conferences.
Vendor and Sponsor Communication
Manages contracts, deliverables, and the follow-up that keeps partners happy.
Registration and Attendee Logistics
Handles sign-ups, lists, name badges, and day-of details.
Event Promotion
Coordinates the emails, graphics, and social posts that drive attendance.
Email Marketing and Newsletters
Writes, builds, and schedules campaigns that stay consistent month after month.
Social Media Content and Management
Plans, designs, and schedules posts that keep your brand visible.
Design in Canva and Adobe
Creates flyers, graphics, and print materials that look professionally made.
Presentations and Collateral
Builds clean decks and one-pagers for clients, members, and leadership.
Writing, Proofreading, and Copy Editing
Makes sure everything going out is clear, correct, and on brand.
Website Content Updates
Keeps pages, events, and announcements current.
Proven impact
Results Breana Has Delivered.
A snapshot of measurable outcomes from past client work.
3,000+ records
Led a CRM migration involving 3,000+ contact records, including workflow testing and staff training.
50 to 400+ attendees
Planned and coordinated conferences, networking events, and meetings at every size in that range.
Multiple projects at once
Managed several projects and events simultaneously while overseeing ongoing day-to-day operations.
Complex logistics
Managed travel and logistics involving changing schedules, transportation, locations, contacts, and multiple stakeholders.
Full-cycle marketing
Created campaigns, newsletters, social content, presentations, event materials, and branded communications.
Technology
Tools Breana Works With Daily
The platforms Breana reaches for to keep communication, projects, and client work moving smoothly.
Google Workspace
Microsoft 365
Zoom
Slack
Asana
ClickUp
Trello
Canva
Adobe Creative Suite
Mailchimp
WordPress
CRM platforms
QuickBooks (basic)
Career background
Professional Experience
Experience that translates to your business.
Breana's experience brings context, judgment, and confidence to the work—not simply familiarity with a task list.
Role 1
Director of Operations & Marketing
Membership Organization
Managed day-to-day operations and marketing while coordinating members, sponsors, events, vendors, CRM systems, communications, and internal processes. Led digital marketing, website content, branded communications, multimedia content, event promotion, and organizational systems.
Role 2
Marketing Manager
Consulting
Managed digital marketing initiatives, CRM systems, customer segmentation, marketing automation, branded materials, internal communications, and campaigns supporting organizational growth.
Role 3
High-Stakes Logistics & Project Coordination
Fast-paced project environment
Coordinated complex schedules, travel, transportation, communications, stakeholders, and rapidly changing logistics in an extremely fast-paced environment. Developed detailed plans that brought flights, hotels, transportation, schedules, locations, timing, and contacts together in one place.
“She has a rare efficiency in communication and systems understanding. She never brought me problems; instead, she always presented the most viable solutions.”
Industry experience
Understands the context behind the work.
Membership OrganizationsProfessional Services & ConsultingEvents & ConferencesMarketing & Communications
Why work with Breana
The Qualities You Can Count On
A trusted partner who treats your business like their own.
Communication Style
Professional, clear, respectful, and proactive. Breana is comfortable communicating with executives, team members, clients, vendors, and outside stakeholders.
Organization & Work Style
Breana works especially well in environments where many things are happening at once. She can move between the big picture and the small details, create structure around a project, and keep people and deadlines moving.
What Clients Rely on Her For
Taking ownership. Breana doesn't need every detail figured out before she begins. Give her the goal, the information available, and the people involved, and she'll ask questions, organize the pieces, and determine what needs to happen next.
Approach to Problems
Resourceful and solutions-oriented. She anticipates needs, adapts quickly when plans change, and prefers to bring a possible solution along with a problem.
Proactive
Organized
Resourceful
Adaptable
Calm Under Pressure
Education & training
A Foundation for the Work.
Bachelor of Arts in Economics, Minor in Architecture
Syracuse University
In their own words
Meet Breana
Hear directly from Breana about how they work and the kind of support they love to provide.
Why Breana is an Alpine VA
Selected with care.
Supported for the long run.
We know Breana's strengths and the kind of client relationship where those strengths can make the greatest difference.
Five-Step Vetted
Carefully screened for experience, judgment, communication, and fit.
Personally Matched
Recommended because their strengths align with your specific needs.
Supported by Alpine
Our team stays involved as the working relationship develops.
U.S.-Based Professional
Experienced, dependable support aligned with your business.
Fill-In & Replacement Guarantee
If plans change or the match is not right, Alpine helps keep your support consistent.
Meet before you commit
Think Breana could be a fit?
Schedule a conversation with Alpine. We'll talk through what you need and arrange a chance to meet Breana before you make any commitment.
Schedule a conversation