Calendar and Scheduling Management
Gia expertly handles complex executive calendars, ensuring your schedule is optimized, conflicts are resolved, and you are always prepared for what's next.
Vetted by Alpine
Hand-selected by Alpine
Gia
Executive & Operations Virtual Assistant
A seasoned executive and operations partner who brings organization, clear communication, and reliable follow-through to fast-moving businesses.
Executive SupportOperations SupportProject ManagementCRM ManagementClient Relations
10+ years of experienceAvailable CSTWith Alpine since 2025
The person behind the profile
Meet Gia
Gia brings more than a decade of experience supporting executives, managing administrative operations, coordinating projects, and leading client service initiatives across corporate, real estate, and event environments. She excels at bringing organization and follow-through to fast-moving businesses, whether that means managing executive calendars and travel, coordinating projects, maintaining CRM systems, preparing reports and documents, or keeping clients and internal teams aligned. Her background includes supporting senior leaders across global time zones, coordinating work across legal, finance, marketing, and client-facing teams, and handling sensitive information with professionalism and care.
Known for her strong communication, adaptability, and positive attitude, Gia is the kind of support partner who can step into a busy environment, quickly understand what needs to happen, and help keep priorities moving forward. She combines high-level executive support with hands-on operational skill, allowing her to manage both the details of the day and the larger projects behind them. Gia is comfortable learning unfamiliar systems, collaborating across teams, and bringing structure to work that has become scattered or time-sensitive. Clients can rely on her to stay organized, communicate clearly, and follow through with a calm, solutions-oriented approach.
Outside of workIn her free time, Gia loves discovering new hiking trails, spending quiet time with a book, and snuggling with her rescue cat, Koba.
“Gia was the organizing strategist behind many of our projects. Her reliability, professionalism, communication, and organizational skills made her someone we could consistently count on.”
Practical support
Everything You Need to Run Smoothly
24 areas of support, each handled with care, precision, and a genuine commitment to your success.
Travel Coordination
Let Gia manage all aspects of your domestic and international travel, from booking flights and accommodations to creating detailed itineraries for a smooth journey.
Expense Tracking and Reporting
She will diligently track expenses and prepare clear reports, keeping your financial records organized and giving you visibility into spending without the administrative hassle.
Meeting Coordination and Preparation
Gia coordinates meetings, prepares agendas, and organizes necessary documents, so you can walk into every meeting feeling confident and fully prepared to lead.
Presentation and Document Preparation
Rely on her to prepare polished presentations and professional documents, ensuring your materials are clear, well-organized, and ready for any executive or client-facing audience.
Confidential Administrative Support
Gia handles sensitive information and confidential documentation with the utmost professionalism and care, giving you peace of mind that your critical business matters are secure.
Cross-Time-Zone Coordination
With experience supporting leaders across global time zones, she seamlessly coordinates schedules and communications, keeping your team aligned and productive no matter where they are.
Project Coordination
Gia brings reliable follow-through to projects by tracking timelines and deliverables, ensuring key priorities keep moving forward and nothing falls through the cracks.
Workflow Organization
She brings structure to busy environments by organizing scattered tasks and establishing clear workflows, freeing you to focus on high-level goals instead of operational details.
Deadline and Deliverable Tracking
Trust Gia to keep a close eye on all project timelines and deliverables, providing clear updates and ensuring your commitments are always met on time.
Cross-Functional Team Coordination
Gia excels at coordinating work across diverse teams like legal, finance, and marketing, keeping everyone aligned and ensuring smooth collaboration on complex initiatives.
Process Improvement
By quickly understanding what needs to happen, she identifies opportunities to streamline operations, making your business more efficient and allowing your team to work more effectively.
Contract and Document Management
Gia systematically organizes and tracks contracts and important documents, ensuring critical information is always accessible and version control is properly maintained for your business.
CRM Management and Optimization
She maintains and optimizes CRM systems to ensure your client data is always accurate and organized, providing a reliable foundation for your sales and service efforts.
Client Communications and Follow-Up
Gia manages client communication with a warm, professional touch, handling follow-ups and inquiries to ensure your clients feel valued and well-cared for at all times.
Pipeline Organization
She will keep your sales or transaction pipeline meticulously organized within your CRM, giving you a clear and up-to-date view of every stage of the process.
Client Onboarding and Coordination
Gia helps coordinate a smooth and professional onboarding experience for new clients, ensuring they have everything they need and feel supported from the very beginning.
Reporting and Data Analysis
Rely on her to prepare reports by pulling and organizing data from your systems, transforming raw information into clear insights that support your business decisions.
Social Media Support
Gia can assist with your digital communications by helping manage social media accounts, freeing you to focus on creating content and engaging with your audience.
Email Marketing
Let her support your email marketing efforts by preparing campaigns and organizing contact lists, helping you maintain consistent and professional communication with your subscribers.
Digital Communications
She helps keep your digital communications aligned and on track, whether coordinating with marketing teams or supporting email and social media initiatives for your business.
Event Planning and Logistics
With experience executing over 100 events, Gia handles detailed planning and logistics to ensure your corporate or private events run smoothly and successfully.
Vendor Coordination
She expertly coordinates with vendors for your projects and events, managing communication and logistics to ensure all partners deliver quality results on time and within budget.
Budget Tracking
Gia diligently tracks event and project budgets, maintaining clear records of expenses to ensure your initiatives stay on financial track from start to finish.
Proven impact
Results Gia Has Delivered.
A snapshot of measurable outcomes from past client work.
30%
Improvement in lead-response efficiency through stronger CRM workflows
97%
Client satisfaction maintained while managing full-cycle real estate transactions
100+
Corporate and private events planned and executed
15+
Team members led through complex event and operational work
Technology
Tools Gia Works With Daily
The platforms Gia reaches for to keep communication, projects, and client work moving smoothly.
Google Workspace
Microsoft Office
Slack
Zoom
Calendly
Salesforce
HubSpot
Asana
Trello
QuickBooks
Canva
Squarespace
Career background
Professional Experience
Experience that translates to your business.
Gia's experience brings context, judgment, and confidence to the work—not simply familiarity with a task list.
Role 1
Executive & Administrative Support
Corporate and executive environments
Supported senior executives working across global time zones, managing complex calendars, travel, expenses, meetings, presentations, CRM systems, and confidential documentation.
Role 2
Operations & Project Coordination
Cross-functional business teams
Coordinated projects across legal, finance, marketing, and client-facing teams while tracking timelines, documents, priorities, and deliverables.
Role 3
Real Estate Operations & Client Service
Real estate environment
Managed full-cycle transactions, maintained CRM and pipeline information, coordinated client communication, and helped sustain a 97% client satisfaction rate.
Role 4
Event Operations & Team Leadership
Corporate and private event environments
Planned and executed more than 100 corporate and private events, coordinating vendors, logistics, budgets, and teams of 15 or more people.
Industry experience
Understands the context behind the work.
CorporateReal EstateEvents
Why work with Gia
The Qualities You Can Count On
A trusted partner who treats your business like their own.
Communication Style
Clear, responsive, and collaborative. Gia keeps stakeholders informed, asks thoughtful questions, and helps teams stay aligned across priorities and time zones.
Organization & Work Style
Structured, dependable, and detail-oriented. She is comfortable overseeing multiple projects and timelines while maintaining a positive, steady approach.
What Clients Rely on Gia For
Reliable follow-through, polished client service, and the ability to bring order to calendars, projects, CRM systems, documentation, and competing priorities.
Approach to Problems
Adaptable and proactive. Gia quickly learns unfamiliar environments, identifies what needs to happen next, and works collaboratively toward a practical solution.
Organized
Dependable
Adaptable
Proactive
Collaborative
Positive
Education & training
A Foundation for the Work.
B.A. in Psychology, Magna Cum Laude
Certified Special Events Professional
HIPAA Awareness Training
Why Gia is an Alpine VA
Selected with care.
Supported for the long run.
We know Gia's strengths and the kind of client relationship where those strengths can make the greatest difference.
Five-Step Vetted
Carefully screened for experience, judgment, communication, and fit.
Personally Matched
Recommended because their strengths align with your specific needs.
Supported by Alpine
Our team stays involved as the working relationship develops.
U.S.-Based Professional
Experienced, dependable support aligned with your business.
Fill-In & Replacement Guarantee
If plans change or the match is not right, Alpine helps keep your support consistent.
Meet before you commit
Think Gia could be a fit?
Schedule a conversation with Alpine. We'll talk through what you need and arrange a chance to meet Gia before you make any commitment.
Meet Gia