End-to-End Production Coordination
Manages podcast, video, editorial, and creative projects from incoming materials through review, approval, and final delivery.
Vetted by Alpine
Hand-selected by Alpine
Ysabella
Creative Operations & Project Management Virtual Assistant
A project and production management specialist who brings structure to fast-moving creative work, keeps people and deadlines aligned, and builds smarter systems as a business grows.
Project & Production ManagementCreative OperationsSystems & Workflow DesignContent ProductionClient Communication
8+ years of experienceAvailable 12 hrs/week · Mon–Fri 9–5 PSTWith Alpine since 2026
The person behind the profile
Meet Ysabella
Ysabella is the person to bring in when projects, people, platforms, and deadlines are becoming difficult to keep straight. With more than eight years of experience, she combines project management, content operations, client communication, and systems thinking to keep complex creative work moving. She can step into a busy production environment, quickly understand how the pieces connect, and create the structure the team needs without adding unnecessary red tape.
She works especially well with media companies, podcast and video teams, creative businesses, growing teams, and mission-driven organizations. Whether she is managing production from incoming files through final delivery, building a Notion workspace, coordinating contributors, creating a newsletter, or finding opportunities to automate repetitive work, Ysabella looks beyond the task list. She improves how the work gets done so clients gain clearer visibility, smoother handoffs, and more time to focus on the work that matters.
“She has taken every challenge head on. She has an eagerness and a willingness to learn and tackle new things and even take on more complex work. This is exactly what I've been looking for over the last five years.”
Practical support
Everything You Need to Run Smoothly
From managing content production and coordinating creative teams to building smarter workflows and automating repetitive steps, Ysabella brings structure to complex projects without getting in the way of the creative work.
Project Plans and Timelines
Turns complex goals into clear phases, owners, deadlines, and next steps so everyone knows what is moving and what needs attention.
Multi-Show Production Oversight
Coordinates an average of 10 hour-long podcast and video episodes each week while keeping editors, clients, files, and deadlines aligned.
Team and Contributor Coordination
Organizes assignments across employees, contractors, editors, and stakeholders, then follows through to prevent work from getting lost between people.
Quality Control and Delivery
Tracks reviews, revisions, approvals, and final assets so finished work is accurate, polished, and delivered on schedule.
Project Management Dashboard Setup
Builds practical workspaces in Notion, Asana, and ClickUp that give teams and clients a clear view of assignments, progress, and priorities.
Workflow Design and Improvement
Studies how work currently moves, identifies friction and duplicated effort, and creates a simpler process that supports the team instead of slowing it down.
Automation Setup and Optimization
Connects repetitive steps and notifications with tools such as Notion and Zapier so information moves automatically and fewer details depend on manual follow-up.
Process Documentation
Captures repeatable procedures, responsibilities, and handoffs so the work remains consistent as projects and teams grow.
Task and Data Organization
Brings scattered notes, files, deadlines, and project information into organized systems that are easy to maintain and use.
Podcast Production Support
Coordinates schedules, source files, editing assignments, client reviews, and publishing details so episodes move steadily toward release.
Video and Audio Editing
Edits and prepares content in Adobe Premiere and DaVinci Resolve, supporting a polished final product across audio and video formats.
Content Pipeline Management
Maintains visibility from raw footage and early drafts through revisions and final delivery across multiple active projects.
Writing and Copy Editing
Drafts, edits, and proofreads newsletters, website copy, e-books, and other written materials for clarity, consistency, and voice.
E-Book and Digital Content Formatting
Organizes and formats long-form materials so they are polished, readable, and ready to share or publish.
Newsletter Strategy and Creation
Plans, writes, formats, and sends newsletters designed to keep audiences engaged and move interested readers toward becoming clients.
Marketing Planning
Organizes campaign ideas into clear priorities, content needs, timelines, and deliverables that a team can realistically execute.
Website Design and Reboots
Builds, updates, and reorganizes WordPress sites to improve presentation, usability, and alignment with the business as it evolves.
Content Creation and Repurposing
Develops and adapts written, visual, audio, and video material so each idea can support more than one channel.
Launch and Outreach Support
Coordinates content, communications, schedules, and supporting assets so launches and creative initiatives move forward cohesively.
Client Communication
Keeps clients informed with clear updates, thoughtful questions, and timely follow-through throughout active projects.
Cross-Functional Collaboration
Connects creative, operational, and client-facing contributors so decisions and handoffs happen without unnecessary confusion.
Meeting and Follow-Up Coordination
Captures decisions, organizes action items, and makes sure responsibilities do not disappear after a conversation.
Project Visibility
Creates straightforward reporting and shared views so internal teams and external clients can quickly understand where work stands.
Independent Ownership
Steps into projects with limited oversight, identifies what is needed, and carries the work forward while raising the right questions at the right time.
Proven impact
Results Ysabella Has Delivered.
A snapshot of measurable outcomes from past client work.
10 episodes
Average number of hour-long podcast and video episodes coordinated each week across a four-person production team.
5+ hours
Administrative time saved every week through a custom Notion system with clearer assignments, automation, and project visibility.
7+ shows
Podcast and video shows organized in one shared production system for a six-person team and its clients.
2 retainers
New retainer clients generated through a focused newsletter campaign within its first four monthly issues.
Technology
Tools Ysabella Works With Daily
The platforms Ysabella reaches for to keep communication, projects, and client work moving smoothly.
Asana
ClickUp
Notion
Zapier
Zoho
WordPress
Canva
Adobe Premiere
DaVinci Resolve
Google Workspace
Microsoft Office
Excel
Zoom
Career background
Professional Experience
Experience that translates to your business.
Ysabella's experience brings context, judgment, and confidence to the work—not simply familiarity with a task list.
2026–Present
Virtual Assistant
Alpine Virtual Assistants
Provides operations, production, and project support to creative businesses and growing teams. Current work includes managing production workflows across 7+ podcast and video shows, coordinating editors and deliverables, supporting marketing and client operations, coordinating corporate event teams, and supporting publishing and launch timelines.
2025–2026
Administrative & Communications Assistant
Nonprofit Membership Organization
Supported daily operations for a 250+ member organization, including scheduling, communications, bookkeeping and customer service. Planned a three-day competition for 550+ participants with a $75K budget, increased online engagement by 23% in two months, and redeveloped the organization's WordPress website.
2023–2025
Editorial & Research Roles
Academic Publishing & University Research
Managed editorial operations involving 100+ submissions and coordinated editing teams through publication deadlines. Conducted archival research, synthesized complex source material, and co-authored academic work.
2017–2021
Executive & Administrative Support
Creative & Education Organizations
Managed complex executive scheduling, project coordination, financial documentation, communications and digital organization. Supported international student recruitment, events, data organization and program operations.
“Ysabella has been such a huge help in all of this and I am excited to see where this new software takes us. I feel lucky to have Ysabella's skills; she's been so helpful.”
Industry experience
Understands the context behind the work.
Creative BusinessesPodcast & Video ProductionMedia CompaniesMission-Driven OrganizationsGrowing Teams
Why work with Ysabella
The Qualities You Can Count On
A trusted partner who treats your business like their own.
Communication Style
Clear, collaborative, and proactive. Ysabella keeps clients and teammates informed, asks thoughtful questions, and makes complicated information easier to act on.
Organization & Work Style
She creates enough structure to keep work moving without burdening a creative team with unnecessary process or administration.
What Clients Rely on Ysabella For
Taking ownership of complex moving pieces, learning unfamiliar systems quickly, and noticing gaps before they become larger problems.
Approach to Problems
She looks beyond the immediate task to understand how the work flows, then builds a clearer, simpler, and more sustainable way forward.
Independent Ownership
Systems Thinking
Creative Problem-Solving
Clear Client Communication
Exceptional Attention to Detail
Fast, Adaptable Learner
Why Ysabella is an Alpine VA
Selected with care.
Supported for the long run.
We know Ysabella's strengths and the kind of client relationship where those strengths can make the greatest difference.
Five-Step Vetted
Carefully screened for experience, judgment, communication, and fit.
Personally Matched
Recommended because their strengths align with your specific needs.
Supported by Alpine
Our team stays involved as the working relationship develops.
U.S.-Based Professional
Experienced, dependable support aligned with your business.
Fill-In & Replacement Guarantee
If plans change or the match is not right, Alpine helps keep your support consistent.
Meet before you commit
Think Ysabella could be a fit?
Schedule a conversation with Alpine. We'll talk through what you need and arrange a chance to meet Ysabella before you make any commitment.
Schedule a conversation